Bayside Academy

Office

The whole loop, live, on one screen.

The office board shows every car in the loop right now, one column per cone, updated within a second of anything happening. Around it: the families and their links, the roster, the cones, the history, and the settings.

  1. The Board

    Each card is a car: family, the kids, the car, who is collecting if not the parent, and how long it has been sitting. A card that waits longer than the limit in Settings turns amber so someone looks at it.

    Add ?wall=1 to the address and the board fills a TV with no menus, for the front office wall.

    Sun, Sep 27 · Afternoon pickup · 2:58 PMLive
    1Zone 1
    2Zone 2
    3Zone 3

    Garcia

    Finn 2ndBeau 4th

    Nguyen

    Ava 3rd

    Patel

    Layla 3rd

    In ↓Out ↑Zone 1, red cone: 1 at the cone, 0 loaded11Zone 2, blue cone: 0 at the cone, 1 loaded21Zone 3, yellow cone: 1 at the cone, 0 loaded31
    One column per cone. The small map shows how many cars are at each cone. The word by the clock says Live, Connecting, Offline or Stale; only Live means you are seeing what is really happening.
  2. Waves: Clear loop

    The line runs in waves. When every car in the loop is loaded and the wave is waved on, the office taps Clear loop. The loaded cars move to Done today and the columns are empty for the next wave.

    Loaded · 6Departed · 6
    Clear loop marks every Loaded car as Departed in one go. Cars still at a cone stay on the board.
  3. Add a car for a parent without the app

    No signal, no link, or the grandparent came with the hanging tag: the office adds the car to a cone from the board, and everything downstream works the same. Each card also has a menu to move it to another cone, mark it loaded or departed, or cancel it with a reason.

    Ali

    1

    Nora 3rd

    Silver Subaru Outback

    Search the family, pick the cone, done. The loader at that cone sees it at once.
  4. Families and their links

    Families is the roster: each family's leadership, students, cars and authorized pickups. This is where the office hands out the family link, sends a new one to a new phone, or resets it if a phone is lost.

    Roster imports the school's directory export once a term. Re-importing the same file changes nothing; families that left are deactivated, never deleted.

    Garcia FamilyFinn (2nd), Beau (4th)

    Family leadership · Students · Cars · Authorized pickups

    Copy link shows a fresh link once; Reset link cancels every old one first. Links are never stored in plain text.
  5. Zones, Staff, Settings

    Zones are the cones: number, colour from the same palette as the real cones, and where each sits on the loop. Staff adds loaders and office users and assigns a cone to each phone. Settings holds the school name and timezone, how long records are kept, the amber "waiting too long" limit, the crest and slogan, and the demo-mode switch.

    123
    In ↓Out ↑Zone 1, red cone1Zone 2, blue cone2Zone 3, yellow cone3
    Cones are placed on the map with a slider so the parent's page lights up the right one.
  6. History and the audit trail

    History shows any past day: when each car arrived, who loaded it, when it left, with search by family and a CSV export. A second tab lists every office action (links sent, settings changed, roster imports). Records are removed automatically after the number of days set in Settings.

    Garcia Family · Zone 2at cone 2:51loaded 2:56 by K. Ruiz
    Nguyen Family · Zone 1at cone 2:52loaded 2:55 by parent
    Loaded is the safety-critical event: every row says who marked it and when, and nothing is ever edited in place.
  7. Practice with Simulate

    Simulate runs a fake wave of cars through the loop so staff can practise the screens before a real pickup day. It exists only on the demo site, never on the live one.

See the office board

Open the board, tap Add car to put a family at a cone, then watch it appear on a loader phone and mark it loaded there.

Try it now

No sign-in during the demo. Come back here with the browser's Back button.